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Live status · Toolvine Mentoring Platform
Everything you asked for is built.
Mentors and mentees can be invited, paired, and scheduled. Meetings carry notes and action items, and every party is told when something moves. The public site went live on 16 August for your fifth anniversary. The nine changes from your meeting on 21 August are all built and running. What remains is your review and opening the members area to your community.
01 · Live now
Pages you can open and test today
Every address below is live.
Public site, ten pages
About
Programs
The four you run, each with its cadence, and the twelve-week arc.
How it works
Signing up to being paired, with a question and answer rail.
Resources
The featured publication and the six library chapters.
Team
Outreach
Bales of Mercy and Divine Offspring, in your own photographs.
Partners
Managed from the admin console. Empty until you send the list.
Get involved
Mentor, be mentored, partner or donate. Every one lands in the console.
Contact
Members area
These need a sign-in. Section 02 walks you through getting into the administrator account, after which every one of them is reachable from the sidebar.
Dashboard
Sign-in required
Different for each role. Counts and pending actions for an administrator, the next session for everyone else.
Meetings
Sign-in required
Upcoming, past and cancelled. Schedule, move, cancel or mark complete.
Library
Sign-in required
Reading, links and videos under seven chapters, with each person shown their own first.
Notifications
Sign-in required
A bell on every screen, filled when a meeting moves or an action item lands.
Pairings
Administrator
Assign, move or end a pairing. Nothing is deleted, so the history stays.
Invitations
Administrator
A personal link that carries the role you intended.
Verse of the week
Administrator
Set the verse your community sees. It hides itself rather than going stale.
For your review and sign-off
Privacy policy
Thirteen sections covering the NDPA and the GDPR.
Terms of use
Thirteen sections on platform use, accounts, content and jurisdiction.
Community guidelines
Eight sections on safeguarding and the mentor and mentee dynamic.
02 · Access
Signing in as administrator
The account [email protected] is created and active.
Vincent shares the mailbox credentials directly. Once you can read mail at that address, the
platform sign-in is a single password reset.
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1Open the mailbox
The credentials go to the founder's Gmail address. Sign in to webmail, then change the password to one of your own under Password and Security.
Open webmail -
2Go to the Toolvine sign-in
Open the sign-in page and choose "Forgot your password" below the form.
Open Toolvine sign-in -
3Enter
[email protected]Submit the form. A reset link is sent to that address, and it lands in the inbox you just opened.
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4Open the link, set your password
Choose a new password and sign in. You land on the administrator dashboard with full access to every surface in section 01.
Why we do not email you a password. A plaintext password sent over email is a weak
boundary. Sending you through the reset flow proves the platform's email pipeline works, gives you a
credential nobody else has ever seen, and is the same path every member of your community will use.
03 · Email
Email infrastructure
Mail now runs on the initiative's own hosting rather than a rented mailbox service. Three shared inboxes, two forwarding addresses, and a personal address for every mentor.
Show the mailbox details
Address
Purpose
Routing
Sends welcome, verification, invitation, role decision, pairing, and meeting email
Sends only
Every mentor now has an address on your own domain. Twenty-five of them, in the form
first name dot surname at toolvinementors.com, so a mentor writing to a mentee writes as Toolvine rather
than from a personal account. They are not listed here, because this page is public and a list of
addresses is exactly what a spammer harvests. Each person receives their own address and password
privately, along with how to sign in.
Where to read it. Webmail is at
mail.toolvinementors.com/webmail. Anyone can change their own password there once they are
signed in, under Password and Security, and everyone should.
Replies land somewhere. Platform email is sent from a dedicated subdomain that cannot
receive mail, which is normal practice and keeps your main domain's reputation clean. Every message
carries
[email protected] as its reply address, so a mentee who answers a meeting
notification reaches your inbox rather than a bounce.
04 · Delivered
Phases one to four, complete
Every line below is quoted from the timeline agreed in the Statement of Work, ticked against what is now live on the platform. Four of the five phases are done.
Phase 1, foundation and setup
Domain registration
toolvinementors.com, DNS live, certificate active
Hosting setup
Vercel production, connected to the repository, deploys on every change
Email infrastructure setup
Shared mailboxes, a personal address for every mentor, and a verified transactional sender
Development environment
Repository, environment management, preview builds on every branch
Database provisioning
Thirty database revisions applied, with access rules tested per role
Authentication setup
Sign in, sign up, password reset, sign-in links, and branded
confirmation email
Design system implementation
Brand colours, typography, shared components, and a separate look for
working screens
Base dashboard structure
Role-aware shell, sidebar, top bar, and a tab bar on phones
Phase 2, user accounts and dashboards
Administrator dashboard
Platform counts, pending actions, activity log, engagement, and site
insights
User profile management
Members edit their own details, photo and focus.
Role-based access
Administrator, mentor, and mentee, with a person able to hold more than
one
Dashboard refinement
A different first screen for each role.
Navigation system
Sidebar and phone navigation ordered by what each role uses most
Phase 3, mentoring features
Mentor and mentee pairing
Assign, reassign and end. One mentor, many mentees. History is kept.
Meeting scheduling
Online, phone or in person. Moving one emails both parties with the old time and the new.
Meeting history tracking
Upcoming, past and cancelled, with anything nobody closed out still showing.
Notes and action items
The mentor's record of the conversation, plus follow-ups either side can
tick off
Phase 4, resources and notifications
Resource library
Files, links and videos across seven chapters, in more than one where it fits.
Email notification system
Seven kinds of message: welcome, verification, invitation, role
decision, pairing, meeting, and reminders
Public pages
Ten, against the seven named in the agreement
Contact and informational pages
Every submission lands in the console with a status you can work
through
One promise worth stating plainly. A mentor's notes are visible to that mentor and to
an administrator, and to nobody else. This is enforced inside the database itself, not by hiding a
panel, and it was tested on 13 August from a real mentee account before this section was written.
05 · August changes
The nine changes you asked for in August
Agreed on 21 August, finished on the 31st. All nine are running.
- Resources, public or members only. Chosen when you upload, so the public library shows only what you meant to share.
- Clearer sidebar labels. Insights is now Analytics, and Resources is now Manage library, which is the page you were looking for when you could not upload.
- A mentee can ask for a meeting. The mentor accepts or declines with a reason, and either side can withdraw while it is waiting.
- Action items carry what happened. Marking one done means saying what you did, and the mentor reads it. Their own notes stay private.
- Programmes run on rules, not typed dates. The site works out the next Family Meeting, Pray, Pillars or Equip itself, so it cannot show a date that has passed.
- Rotating cards. The nearest gathering, this week's verse, and the current Vinethoughts. Nearest in time leads, and a stale verse steps aside.
- Meetings for people who are not paired. Several attendees, a title of your choosing, notes and action items, in the same meetings list as everything else.
- Testimonies. Members write, your team approves, first name only, and the author can take it down. Your team can also write one down for somebody who told them in person.
- One tagline, and a way to stop the reminders. The same line on the site, the sign in pages and every email footer.
06 · Beyond scope
Built beyond the agreement
None of the following appears in the Statement of Work. Each was built because the platform is better with it, at no change to the agreed fee.
- Invitations. A personal link that carries the role you intended.
- Guided onboarding. A three-step intake covering contact details, focus, and where to find someone online.
- Branded email verification. Confirmation email in your own livery rather than a generic system message.
- Role approval. Someone asks to mentor, an administrator decides, and they are told either way.
- Activity log. Every administrative action recorded with who did it, to whom, and when.
- Visitor insights. Page views, popular routes, and devices, measured without handing your visitors to a third party.
- Deactivation. Switch someone off and they are signed out everywhere, with their history intact.
- Installable app. Members can add Toolvine to a phone home screen and open it like any other app.
- Four extra public pages. Team, Outreach, Partners, and Get involved, none of which were in the agreed seven.
- Community guidelines. A third legal page covering safeguarding, written because a mentoring platform needs one.
- Partners management. Add an organisation, upload its logo, and it appears on the public page.
- A resource in more than one chapter. A talk about money and faith sits under both, so either search finds it.
- A shelf for each person. The library shows each member the chapters they said they were working on.
- Vinethoughts, published openly. Every issue readable from the public site with no account, and it updates itself.
- Notifications inside the platform. A bell on every screen, so nobody has to check email to know something moved.
- Follow-up that runs itself. Somebody who stops halfway is reminded twice more, never at night, then left alone.
- Verse of the week. A scripture band on the member dashboard that hides itself rather than going stale.
07 · Remaining
What remains
All five phases are built and the August changes are running. What is left is hearing from you, the last of the testing, and opening the members area to your community.
Where this sits against the timeline. The Statement of Work estimates eight to twelve
weeks from a 1 June start, which puts the outer edge at 24 August. Every feature in the agreement is
built, and more besides. The public site opened on 16 August for your anniversary, ahead of the review
rather than after it. Your review is still the thing that sets the pace for everything that
follows.
08 · Payment
Payment milestones
Three milestones per the Statement of Work. The triggers are written there; this surface reflects current state.
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1First payment₦626,370Trigger: to commence the project.Received 28 May 2026. Project commenced 1 June.
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2Second payment₦425,000Trigger: when core features are ready.Received 29 July 2026. The mentoring engine it funded is now built.
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3Final payment₦255,000Trigger: before launch, after review and approval.Not yet due. It becomes due once you have reviewed the platform and approved it, which is step 01 in the section above and the only thing now standing between here and launch.
09 · Brand
About the brand mark
Your logo is now live everywhere it belongs. This is where it sits, and what stays alongside it.
Show the brand notes
Live since 16 August
Your logo
Your logo sits on the website header and footer, on the sign in and sign up pages, and at the top of every message the platform sends. It was built from the image you sent on 15 August, redrawn as artwork so it stays sharp at any size and prints correctly on both the light website and the dark members area.
The home screen and the browser tab
Your logo
The app icon, the browser tab icon, and the screen that shows while the app opens all carry your shield. If you installed the app before 17 August you will still see the old icon, because a phone keeps it. Remove it from your home screen and add it again.
Sharing the link
Your logo
The preview card that appears when the site is shared on WhatsApp now carries your logo and your tagline. If you shared the link before 17 August, WhatsApp holds the old picture for a while and will catch up on its own.
10 · From your side
What we still need from you
None of these stop the build. They are what turns a working platform into your platform. Fewer than there were, and the first two are the ones that shape launch.
The testimonies on the wall
For the Secretariat
Twenty-four placeholder quotes we wrote during the build sat on the Home page wall until 31 August. They are now under Testimonies for the Secretariat to publish or decline.
Your first mentees
Shapes launch
The twenty-five mentors from your list are ready to invite. What we do not yet have is the other half: who is joining to be mentored. Names and email addresses, and invitations go out the same day.
Terms jurisdiction
Legal decision
The Terms currently name the courts of Lagos State. The initiative is headquartered in Ibadan, Oyo State. This is your call, not ours, and it is a one-line change either way.
Mission statement
For the About page
Asked for on 29 July. The About page currently carries wording drafted by us, which we would rather replace with yours.
Team photographs
For the Team page
Some have arrived, several have not. Anyone still missing appears as their initials, which works but is not what we want at launch. A phone photograph against a plain wall is fine.
Activity photographs
For Home and Outreach
More from past meetings, retreats, and outreach. The Outreach page is running on the set you sent, and a wider selection would let us use them across Home and About too.
Partner organisations
Page is empty
Names and logos of organisations standing with you. The two sample rows were removed with the rest of the test data, so the Partners page now shows nothing to a visitor until yours arrive.
Next Family Meeting
When set
Date, time, and whether it is online or in person, for the invitation on the Home page.
11 · Log
Recent updates
Most recent first.
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The nine changes from your review meeting are built and running.
Agreed on 21 August, finished on the 31st. Section 05 lists them.
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A correction on the testimonies wall.
Twenty-four placeholder quotes we wrote during the build sat on the public wall until 31 August. They are now under Testimonies for the Secretariat to review.
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Your own email, and the corrections you sent.
Every mentor now writes from your own domain. The seventh team, the change of lead on Programs and Publicity, the corrected titles and Mentor Adedayo's photograph are all in, and the pairing figures you flagged have come down.
Earlier updates15
- Your logo is on the site, and the site is open.
- Nothing gets lost now.
- The library is open.
- The mentoring engine is built.
- Partners, donations, and the team page.
- Second review received and applied.
- First review applied. Three new pages.
- This status page, and an installable app.
- Administrator console finished.
- Members page and role decisions.
- Onboarding and email verification.
- Authentication sealed.
- Marketing site complete. Legal pages live.
- Home page finished.
- Project commencement.